BACKGROUND
Incap Corporation, including Incap Oyj and companies owned or controlled by Incap Oyj (hereinafter collectively “Incap”, “we”, “us”) are committed to protecting your privacy and personal data. On this page, we describe how we collect, process and share personal data relating to Incap’s customers, suppliers, visitors and web page users. Personal data means any information which may be used to identify an individual.
It is important to us that you feel safe with how we handle your personal data. We take measures to ensure that your personal data is protected and that the processing of your personal data is carried out in accordance with international data protection principles, applicable data protection legislation (including the EU General Data Protection Regulation) and our internal policies and procedures.
WHO IS RESPONSIBLE FOR THE PROCESSING OF YOUR PERSONA DATA
The Incap company that is communicating with you or to which you are providing goods or services is responsible for the processing of your personal data and controls how it is used. Please see the list below to get more information on who is the data controller in relation to the processing of your personal data.
List of Incap companies acting as data controllers:
- Incap Oyj
- Incap Electronics Estonia OÜ
- Incap Electronics Group UK Ltd
- Incap Holdings UK Ltd
- Incap Electronics UK Ltd
- Incap Electronics Slovakia s.r.o
- Incap Contract Manufacturing Services Pvt. Ltd.
- Incap Hong Kong Limited
- Euro-ketju Oy
FROM WHERE DO WE COLLECT YOUR PERSONAL DATA
We may collect your personal data in the following ways:
Personal data that you give to us, e.g. when filling in forms on our website or other forms that we may ask you to complete at our premises, as well as when corresponding with us by telephone, post, email or otherwise.
Personal data that we collect or generate automatically, e.g. when you visit our website, we will automatically collect some personal data about your visit, or when you visit one of our factories, we may collect your personal data through camera surveillance system in place. Furthermore, our website will download cookies to your devices when visiting at our website.
Personal data that we collect from other sources, e.g. if we have a business relationship, your colleagues or other business contacts may give us personal data about you, or if we collect information from third party data providers or publicly available sources for background checking or similar purposes.
WHEN AND WHY WE PROCESS YOUR PERSONAL DATA
We process your personal data for the following purposes:
| Purpose | Context of the processing | Categories of personal data | Legal basis |
| Manage and protect Incap’s services, websites and related IT-systems. | Processing in connection with, e.g. logging, troubleshooting, backup processes, change and problem management as well as potential IT incidents. |
|
Legitimate interests. The processing is necessary to achieve Incap’s interests in ensuring information security and secure functioning of websites and services. |
| Evaluate and follow up on the use of Incap’s website. | Processing in connection with, e.g. collection of website user statistics on visits and use of our website. |
|
Consent. The processing is based on the consent provided by you during your visit on our website. |
| Improve your experience and provision of relevant communication on Incap’s website. | Processing in connection with, e.g. using cookies to store information about your browsing history and disclosing your information to our advertisement partners in order to provide relevant communication (e.g. embedded YouTube –videos). |
|
Consent. The processing is based on the consent provided by you during your visit on our website. |
| Manage our business relationship. | Processing in connection with, e.g. registering your contact information in our database, archiving agreements, managing invoices, managing orders and deliveries, and otherwise managing the business relationship. |
|
Legitimate interests. The processing is necessary to achieve Incap’s interests in maintaining and managing business relationship with its customers or suppliers. |
| Communicate business related information or marketing content. | Processing in connection with, e.g. managing your subscription to catalogues, press releases, newsletters or similar information about Incap’s business. |
|
Legitimate interests. The processing is necessary to achieve Incap’s legitimate interests in providing relevant communication and building Incap’s brand. |
| Carry out events and other activities | Processing in connection with, e.g. receiving and registering your participation to Incap’s events and communicating with you in the events. |
|
Legitimate interests. The processing is necessary to achieve Incap’s legitimate interest in organizing events and maintaining good relationship with different stakeholders. |
| Protect property, professional trade secrets and information security. | Processing in connection with security camera surveillance carried out at Incap’s premises, in particular at entry or exit points to secure areas and protected rooms. |
|
Legitimate interests. The processing is necessary to achieve Incap’s legitimate interest in protecting Incap’s property and assets against theft, unauthorized access to information or other type of actions of malicious intent. |
| Investigative and security reasons. | Processing in connection with, e.g. registering access to Incap’s premises, issuing visitor badges and carrying out security investigations as a result of a security incident. |
|
Legitimate interests. The processing is necessary to achieve Incap’s legitimate interest in maintaining security and investigating potential security incidents. |
| Comply with legal obligations. | Processing in connection with fulfilling Incap’s legal obligations (such as obligations of a listed company, and accounting and taxation obligations). |
|
Legal obligation. The processing is necessary to fulfil Incap’s legal obligations. |
RECIPIENTS THAT WE SHARE YOUR PERSONAL DATA WITH
Where necessary, we share your personal data with third parties. We categorize the third parties receiving personal data as service providers and other recipients. Unless we have stated otherwise, service providers’ process personal data on behalf of us as data processors, whereas other recipients are data controllers for personal data.
Service providers:
In order to fulfil the purposes for processing personal data, we share personal data with service providers that we have engaged. These service providers provide marketing, communication, security and IT services (such as operation, technical support and maintenance of IT systems) to us. The service providers may only process your personal data for these purposes and in accordance with our instructions and not for their own purposes.
Other recipients:
In certain cases we share, if necessary, your personal data with other recipients for certain purposes (e.g. for internal administrative purposes, to fulfill legal obligations or to handle and defend legal claims). Examples of recipients are other Incap companies, external advisors (e.g. auditors), authorities, courts, the police and potential buyers or sellers.
WHERE WE PROCESS PERSONAL DATA
Where we share your personal data with a service provider or other recipient so that the personal data is transferred to or becomes accessible from outside the EEA or outside the country where the Incap company that controls your data is located, we always put adequate safeguards in place to protect your personal data. Examples of these safeguards are data transfer agreements (including standard contractual clauses adopted by the European Commission) and adequacy decisions of the European Commission. If you have questions on the countries to which your personal data is transferred and which safeguards we take to protect your personal data, please contact us at privacy@incap.ee.
HOW LONG WE KEEP YOUR PERSONAL DATA
Based on applicable legal obligations, Incap must keep certain personal data for a minimum period. We only keep your personal data for as long as necessary for the purposes described in this privacy policy. After this time, we will delete your personal data, unless we are required to keep it in order to handle and defend potential legal claims. In order to obtain more specific information of the retention periods of your personal data, please contact us at privacy@incap.ee.
YOUR RIGHTS
Depending on the country in which you are located and in which your personal data is processed, you may have certain rights in relation to the processing of your personal data. Please submit requests for exercising your rights by contacting us at privacy@incap.ee.
You have the right to:
Access your personal data
You have the right to access personal data we process about you. We will provide you with it unless we have lawful reasons not to share this data or if sharing the data would adversely affect the rights and freedoms of others.
Update your personal data
Furthermore, you have the right to request that incorrect or incomplete personal data is corrected or completed.
Withdraw consent
To the extent we rely on your consent to process personal data you have the right to at any time withdraw your consent.
Object to the processing of personal data
You have the right to object to the processing of your personal data based on a legitimate interest for reasons which concerns your particular situation. In such a situation, we will stop using your personal data where the processing is based on a legitimate interest, unless we can show that the interest overrides your privacy interest or that the use of your personal data is necessary in order to handle and defend legal claims.
Delete your personal data
Under certain circumstances, you have the right to request that your personal data is deleted. However, we cannot delete your personal data if we for example are obligated under law to keep the data.
Restrict the use of your personal data
You have the right under certain circumstances to request that the processing of your personal data is restricted. If the processing of your personal data has been restricted we may only, besides storing the data, process your personal data with your consent, in order to establish, exercise or defend legal claims or to defend rights of others.
Transfer your personal data (data portability)
You have the right to request a copy of the personal data that we store about you in a structured, commonly used and machine-readable format (data portability). The right to data portability, compared to the right to access, only comprises such personal data you yourself have provided and which we process based on the grounds of your consent.
COOKIES
Incap’s website uses cookies to work correctly and securely. These cookies are technically necessary first party cookies (cookies set by Incap). We may use first party and third party (cookies set by a third party website) analytics and statistics cookies to help us gather statistics about your visits in order to improve our website and services.
The cookies used by us may collect online identifiers relating to you (such as IP-address, visiting time, browser information etc.) as well as information about your browsing habits on our website (such as visited pages, links clicked, length of time spent etc.).
In general, cookie data are not stored for longer than 24 months. For more information regarding specific retention periods that apply to cookies, please contact us at privacy@incap.ee.
Our website may provide links to third party websites or integrations. Please acknowledge that we are not responsible for the privacy or cookie practices of such websites. We encourage you to review the privacy policies and terms and conditions on those linked websites.
You can set your browser to refuse all cookies or to indicate your refusal to cookies when arriving to our website. However, some features or functionalities on our website may not function properly without cookies.
WE CAN UPDATE THIS INFORMATION
We may occasionally update this information, e.g. if we would process personal data for new purposes, collect additional categories of personal data or share personal data with other recipients. In such a case we will notify you in an appropriate way. The latest version of the information is always published on this page.
CONTACT
If you have any questions regarding the processing of your personal data or this privacy policy, please do not hesitate to contact us. See below for contact details. If you are not satisfied with our response, you have the right to lodge a complaint with the relevant supervisory authority within your jurisdiction.
Incap Oyj
0608849-6
Bulevardi 21, 00180 Helsinki Finland
privacy@incap.ee
