Annual General Meeting

Incap Oyj > Investors > Governance > Annual General Meeting

Incap Corporation’s highest decision-making body is the general meeting of shareholders, which at the invitation of the Board, convenes once a year in an Annual General Meeting. The General Meeting is held within six months of the end of the financial period, generally in April. An extraordinary General Meeting is arranged if shareholders who represent a total of at least 10% of the company’s shares, request it in written form for a specified issue to be decided in the General Meeting. The tasks falling within the competence of the Annual General Meeting are defined in the Companies Act and the Articles of Association.

The company announces the agenda for the General Meeting in a Notice of Meeting that is published as a stock exchange release and on the company’s website at least 21 days prior to the General Meeting. At the same time, the company publishes the documents that will be presented to the General Meeting, the proposals of the Board or of another authorized body, the total number of shareholders and votes on the date of the notice as well as eventual items that have been included in the agenda without any proposal for a decision to be made. The information is available on the company’s website (www.incapcorp.com) at least until the end of the General Meeting.

The minutes of the General Meeting with results of the voting as well as the appendices to the minutes relating to the decisions of the General Meeting shall be published on the company’s website within two weeks after the General Meeting.

 

Annual General Meeting 2020

Notice is given to the shareholders of Incap Corporation to the Annual General Meeting to be held on Monday, 20 April 2020 at 1.00 p.m. at Incap Corporation, Bulevardi 21 (entrance: Albertinkatu 25), 00180 Helsinki. The reception of persons who have registered for the meeting and the distribution of voting tickets will commence at 12.30 p.m.

Due to the exceptional circumstances related to the coronavirus situation, Incap imposes several precautionary measures with the aim of holding the Annual General Meeting as planned to ensure the safety of the shareholders and personnel of Incap.

The shareholders are asked to consider the opportunity to follow the meeting remotely via a webcast instead of attending in person. In order to follow the meeting via a webcast a shareholder must be registered to the annual general meeting according to this notice. More information how to receive the webcast link will be provided on this website latest 13 April 2020.

Subscription to a video link (updated 9 April 2020)

A shareholder who has registered for the Annual General Meeting can follow the meeting via a webcast link. The webcast link can be ordered from 15 April to 19 April 2020 from communications@incapcorp.com and it will be provided no later than 19 April 2020.

Shareholders following the meeting remotely are not considered to attend the annual general meeting and cannot speak or vote remotely. To ensure that resolutions can be made at the annual general meeting Incap has received confirmation from some of the largest shareholders that they support the Board’s proposals in the meeting.

The annual general meeting is to be held as short as possible and only the required matters are handled. All speeches are kept short and to the minimum and part of them such as presentation of the new member of the Board, are shown as videos or ppt-slides. The participation of the members of the Board of Directors and Management team is limited to the minimum.

There will be neither coffee served nor product materials present.

The Annual General Meeting will only take place if the meeting can be arranged within the restrictions set by the Finnish authorities. The participants are advised to follow the company’s annual general meeting webpages for possible further instructions.

Instructions for the participants in the General Meeting

The right to participate and registration
Each shareholder, who is registered on 6 April 2020 in the shareholders’ register of the company held by Euroclear Finland Ltd., has the right to participate in the Annual General Meeting. A shareholder, whose shares are registered on his/her personal book-entry account in Finland, is registered in the shareholders’ register of the company.A shareholder, who wants to participate in the General Meeting, shall register for the meeting no later than on Monday, 15 April 2020 at 10 p.m. by giving a prior notice of participation.

Such notice can be given:
a) by e-mail to communications@incapcorp.com;
b) by mail to Incap Corporation/AGM, Bulevardi 21, 00180 Helsinki.

In connection with the registration, a shareholder shall notify his/her name, personal identification number, telephone number and the name and personal identification number of a possible assistant or proxy representative.

The personal data given to Incap Corporation is used only in connection with the General Meeting and with the processing of related registrations. The shareholder, his/her authorised representative or proxy representative shall be able to prove his/her identity and/or right of representation.

Holders of nominee registered shares
A holder of nominee registered shares has the right to participate in the General Meeting by virtue of such shares, based on which he/she on the record date 6 April 2020 of the General Meeting would be entitled to be registered in the shareholders’ register of the company held by Euroclear Finland Ltd. The right to participate in the General Meeting requires, in addition, that the shareholder on the basis of such shares has been registered into the temporary shareholders’ register held by Euroclear Finland Ltd. by 15 April 2020 by 10 a.m. at the latest. As regards nominee registered shares this constitutes due registration for the general meeting.

Proxy representative and powers of attorney
A shareholder may participate in the general meeting and exercise his/her rights at the meeting by way of proxy representation. A proxy representative shall produce a dated proxy document or otherwise in a reliable manner demonstrate his/her right to represent the shareholder at the general meeting. When a shareholder participates in the general meeting by means of several proxy representatives representing the shareholder with shares at different securities accounts, the shares by which each proxy representative represents the shareholder shall be identified in connection with the registration for the general meeting.

Possible proxy documents should be delivered to Incap Corporation, Bulevardi 21, 00180 Helsinki before the last date for registration.

Documentation of Annual General Meetings

Annual General Meeting 2019

Annual General Meeting 2018

Annual General Meeting 2017

Annual General Meeting 2016

Extraordinary General Meeting 2015

Annual General Meeting 2015

General Meetings 2014

General Meetings 2013