Incap Corporation’s highest decision-making body is the general meeting of shareholders, which at the invitation of the Board, convenes once a year in an Annual General Meeting. The General Meeting is held within six months of the end of the financial period, generally in April. An extraordinary General Meeting is arranged if shareholders who represent a total of at least 10% of the company’s shares, request it in written form for a specified issue to be decided in the General Meeting. The tasks falling within the competence of the Annual General Meeting are defined in the Companies Act and the Articles of Association.
The company announces the agenda for the General Meeting in a Notice of Meeting that is published as a stock exchange release and on the company’s website at least 21 days prior to the General Meeting. At the same time, the company publishes the documents that will be presented to the General Meeting, the proposals of the Board or of another authorized body, the total number of shareholders and votes on the date of the notice as well as eventual items that have been included in the agenda without any proposal for a decision to be made. The information is available on the company’s website (www.incapcorp.com) at least until the end of the General Meeting.
The minutes of the General Meeting with results of the voting as well as the appendices to the minutes relating to the decisions of the General Meeting shall be published on the company’s website within two weeks after the General Meeting.
Annual General Meeting in 2019
Incap’s Annual General Meeting is planned to be held on Monday, 15 April 2019 in Helsinki. A shareholder has the right to have a matter falling within the competence of the general meeting under the Limited Liability Companies Act addressed by the general meeting, and the related request shall be sent by 30 January 2019 to the address Incap Corporation/Board of Directors, Mannerheimintie 113, FI-00280 Helsinki, Finland or by e-mail to communications@incapcorp.com.
Annual General Meeting 2019
Incap Corporation´s Annual General Meeting will be hold on Monday, 15 April 2019 at 3 p.m. at Mannerheimintie 113, 00280 Helsinki (Aitio Business Park, 8th floor). The reception of persons who have registered for the meeting and the distribution of voting tickets will commence at 2.30 p.m.
Instructions for the participants in the General Meeting
The right to participate and registration
Each shareholder, who is registered on 3 April 2019 in the shareholders’ register of the company held by Euroclear Finland Ltd., has the right to participate in the Annual General Meeting. A shareholder, whose shares are registered on his/her personal book-entry account in Finland, is registered in the shareholders’ register of the company.
A shareholder, who wants to participate in the General Meeting, shall register for the meeting no later than on Monday, 8 April 2019 at 6 p.m. by giving a prior notice of participation.
Such notice can be given:
a) by e-mail to communications@incapcorp.com;
b) by mail to Incap Corporation, Mannerheimintie 113, 00280 HELSINKI.
In connection with the registration, a shareholder shall notify his/her name, personal identification number, telephone number and the name and personal identification number of a possible assistant or proxy representative. The personal data given to Incap Corporation is used only in connection with the General Meeting and with the processing of related registrations. The shareholder, his/her authorised representative or proxy representative shall be able to prove his/her identity and/or right of representation in the meeting.
Holders of nominee registered share
A holder of nominee registered shares has the right to participate in the General Meeting by virtue of such shares, based on which he/she on the record date 3 April 2019 of the General Meeting would be entitled to be registered in the shareholders’ register of the company held by Euroclear Finland Ltd. The right to participate in the General Meeting requires, in addition, that the shareholder on the basis of such shares has been registered into the temporary shareholders’ register held by Euroclear Finland Ltd. by Wednesday, 10 April 2019 by 10 a.m. at the latest. As to the nominee registered shares, this constitutes a due registration for the General Meeting.
A holder of nominee registered shares is advised to request necessary instructions regarding the registration in the shareholder’s register of the company, the issuing of proxy documents and registration for the General Meeting from his/her custodian bank.
Board Proposals to AGM 2019
Link to proposed Board members
Incap Annual Report 2018
Notice to convene AGM 2019 in pdf-format
Documentation of Annual General Meetings
Annual General Meeting 2018
- Minutes of General Meeting (unofficial translation)
- Appendix 1 Agenda
- Appendix 2 Notice to AGM
- Appendix 4 Review by the CEO
- Appendix 5 Financial Statements 2017
- Appendices 6-12 Proposals to AGM
Annual General Meeting 2017
- Minutes of General Meeting (unofficial translation)
- Appendix 1 Agenda for AGM
- Appendix 2 Notice to AGM
- Appendix 3 List of votes (in Finnish)
- Appendix 4 Review by the CEO
- Appendix 5 Financials for 2016
- Notice to convene Annual General Meeting, Release on 21 March 2017
- Proposals to Annual General Meeting, Release on 31 March 2017
Annual General Meeting 2016
- Appendix 1 Agenda
- Appendix 2 Notice of the meeting
- Appendix 3 List of votes
- Appendix 4 Review by the President and CEO
- Appendix 5 Annual Report 2015
- Appendices 6-14 Proposals to the AGM
Extraordinary General Meeting 2015
- Notice to the General Meeting
- Proposals to the Extraordinary General Meeting
- Statement of the Board of Directors
- Memorandum of General Meeting
Annual General Meeting 2015
- Minutes of Annual General Meeting 2015 (unofficial translation)
- Appendix 1 Agenda
- Appendix 2 Notice of the meeting
- Appendix 3 List of votes
- Appendix 4 Review by the President and CEO
- Appendix 5: Annual Accounts 2014
- Appendix 6-13 Proposals to the AGM