Notice is given to the shareholders of Incap Corporation to the Annual General Meeting to be held on Friday, 10 May 2024, at 10:00 a.m. EEST at Lapland Hotels Bulevardi, Bulevardi 28, 00120 Helsinki, Finland (conference room Lempi).
The reception of persons who have registered for the meeting and the distribution of voting tickets will commence at 9:30 a.m.
Each shareholder, who is registered on the record date of the Annual General Meeting, 26 April 2024, in the shareholders’ register of the company kept by Euroclear Finland Ltd, is entitled to participate in the Annual General Meeting. A shareholder whose shares are registered on their Finnish book-entry account, is registered in the shareholders’ register of the company.
Registration for the Annual General Meeting will begin on 12 April 2024 at 10:00 a.m. EEST. A shareholder registered in the shareholders’ register of the company who wishes to participate in the Annual General Meeting must register no later than 6 May 2024 at 4:00 p.m. EEST, by which time the registration must have been received. A shareholder can register for the General Meeting in the following manners:
a) by e-mail to communications@incapcorp.com
b) by mail to Incap Corporation, Bulevardi 21, 00180 Helsinki, Finland.
When registering, a shareholder is requested to provide information such as the name, personal identification number/business ID, address, e-mail address and telephone number of the shareholder as well as the name of a possible assistant or proxy representative and the personal identification number of a proxy representative. The personal data given by a shareholder to Incap Corporation will be used only in connection with the Annual General Meeting and with the processing of related registrations.
A holder of nominee-registered shares has the right to participate in the Annual General Meeting by virtue of such shares, based on which they on the record date of the Annual General Meeting, 26 April 2024, would be entitled to be registered in the shareholders’ register of the company held by Euroclear Finland Ltd. The right to participate in the Annual General Meeting additionally requires that the shareholder has on the basis of such shares been temporarily registered into the shareholders’ register held by Euroclear Finland Ltd. by 10:00 a.m. EEST on 7 May 2024 at the latest. As regards nominee registered shares this constitutes due registration for the Annual General Meeting.
A holder of nominee-registered shares is advised to request without delay necessary instructions regarding temporary registration in the shareholder’s register of the company, issuing of proxy documents and voting instructions and registration for the Annual General Meeting from their custodian. The account manager of the custodian has to temporarily register a holder of nominee-registered shares, who wants to participate in the Annual General Meeting, into the shareholders’ register of the company at the latest by the time stated above. Further information on these matters is also available on the company’s website at www.incapcorp.com.
A shareholder may participate in the Annual General Meeting and exercise their rights at the meeting by way of proxy representation.
The shareholder’s proxy representative must present a dated power of attorney, or they must otherwise prove in a reliable manner that they are entitled to represent the shareholder in the Annual General Meeting. If a shareholder participates in the Annual General Meeting through several proxy representatives who represent the shareholder with shares in different book-entry accounts, the shares on the basis of which each proxy representative represents the shareholder must be stated in connection with the registration.
Possible proxy documents should be delivered by post to Incap Corporation, Bulevardi 21, 00180 Helsinki, Finland or by e-mail to communications@incapcorp.com before the registration period ends. In addition to the delivery of the proxy documents, the shareholder or their proxy representative shall register for the General Meeting in the manner described above.
Pursuant to Chapter 5, Section 25 of the Finnish Limited Liability Companies Act, a shareholder who is present at the General Meeting has the right to request information with respect to the matters to be considered at the meeting.
Information on the Annual General Meeting required by the Finnish Limited Liability Companies Act and the Securities Markets Act is available on the company’s website at https://incapcorp.com/general-meeting/
On the date of this notice to the Annual General Meeting, the total number of shares and votes in Incap Corporation is 29,437,214.
Changes in shareholding after the record date do not affect the right to participate in the General Meeting or the number of voting rights held in the meeting.
